March 07, 2023

Bid Coordinator (Remote)

Are you looking for an exciting opportunity to be a leader within a highly successful global payroll services business? Are you an innovative and experienced Bid Coordinator?  Are you looking to take your career to the next level by driving success through our values of Respect, Integrity, Teamwork, Accountability, Diversity and Community? Do you have a strong work ethic, global mindset and the desire to help build a great culture?


iiPay, winners of the Global Payroll Supplier of the Year award 2020 is a high growth, innovative company, based in US, Europe and Singapore recognized for delivering an outstanding customer experience and service levels. Our payroll managed service is underpinned by our market leading global payroll management system delivering a unique client experience and value-added services.


iiPay has a unique opportunity for a highly experienced and motivated Bid Coordinator who wants to help support RFx activity to ensure a high-quality market leading response to help drive to our goal of ‘Paying the Planet’.


All our roles can be performed remotely with occasional visits to the office as requested by your manager. Where we have office locations, our team members are welcome to work: remotely, on a hybrid basis or fully office based as they wish.


Role Overview


Our highly motivated and engaged team members are at the heart of our success!  This role requires being responsible for supporting the bid process for assigned complex proposals from kick-off/strategy meeting to proposal delivery. Candidates must be able to demonstrate the ability to multi-task – managing more than one proposal at a time. The ideal candidate will also provide proofreading skills, possess a keen attention to detail, and demonstrate dependability, flexibility, and exceptional customer service skills.


The successful candidate requires minimum 1 years of bid coordination experience and the ability to demonstrate a proven track record in the following areas:




  • Support the proposal process by establishing priorities and target dates for information gathering, writing, review, and approval
  • Document key drivers and objectives of the potential client and ensure each is addressed in proposal in conjunction with the global sales team
  • Review RFP and coordinate with stakeholders to provide questions back to prospect to better understand requirements and provide a more complete, competitive response
  • Coordinate with subject matter experts across the business for needed information
  • Edit documents for spelling, grammar, style, and content
  • Identify and re-word existing pre-written content where relevant
  • Deliver completed written proposal responses against RFP deadlines, and ensure delivery of proposal, whether through email, sourcing site, printed/shipped, or other means
  • Re-write / edit proposal responses from a variety of internal stakeholders
  • Create and update content for knowledgebase/response library
  • Work with Marketing for content and design elements, when needed
  • Research companies, industries, etc. to be able to write with a more tailored approach
  • Gather appropriate policies and attachments required in response
  • Ensure each RFP requirement is met within the proposal response
  • Track bid activity
  • Ability to multi-task across several proposals simultaneously
  • Remain current with iiPay’s solutions, products, and messaging to ensure the company’s competitive advantage is clearly communicated and understood in client-facing materials
  • Create, edit, and design follow up documentation (questions, presentations, etc.)


What are we looking for in you?


  • 1-2 years in similar role
  • Excellent written and verbal communication skills
  • Professional speaking skills – able to make presentations to potential clients
  • Strong skills in Microsoft products: Outlook, Word, Excel, and PowerPoint
  • Excellent skills in proofing, spelling, and grammar


  • Experience in a global payroll/HR environment


A self-motivated individual with the ability to work in a fast-paced, high-growth environment with a high-performance culture is essential to succeed in this role, along with time-management skills and a strong attention to detail. The successful candidate will demonstrate a positive attitude, and desire to team successfully with others.


What we can offer you? 


As well as offering you the opportunity to be innovative and ambitious, iiPay believe in offering a competitive salary, generous benefit package and a great culture and employee engagement initiatives, not to mention our other benefits below!



  • 25 days’ vacation plus Bank Holidays
  • Company Sick Pay
  • Pension Scheme
  • Private medical cover
  • Critical Illness cover
  • Death in Service cover
  • Monthly free breakfasts
  • Daily free fruit
  • Continuous development and financial assistance for education and professional memberships
  • Great company events!
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